Document Management & Paperwork

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    Document management is a procedure that must be followed to guarantee that nothing is forgotten. It is critical in the trucking sector, where drivers must keep track of their trucking paperwork. If they don’t take care of this, they won’t be able to receive endorsements or licenses.

    When you work with FleetCare, your needs are always the first thing we think about. We have a wide range of solutions for truckers and trucking companies, including trucking paperwork services that are there to help you when you need help with the back office work, so you can focus on running your business. For a lot of people, our trucking document management service can be a lifesaver.

    MANAGING DISPATCH PAPERWORK

    Managing dispatch paperwork

    Managing dispatch paperwork
    Managing dispatch paperwork

    When other people (not truckers) consider what truckers do, they often overlook the fact that truckers still have administrative duties, and with the stress of work, making sure that all documentation is up-to-date may be an extra workload for your company. Truckers using FleetCare Services can be confident that their data is secure and up-to-date. We make sure all your mandatory documentation is properly completed, filled out, and secured, taking a huge load of stress off your shoulders, so you can run your business with ease.

    Full coverage of truck dispatcher paperwork

    There is so much more to trucking than driving. It’s bad, but we know that there are a lot of rules concerning paperwork, like compliance with D.O.T. and other regulations, insurance, and negotiating and booking loads. That’s why we are here: FleetCare helps with carrier and broker services and set-up freight dispatcher paperwork, W-9, insurance certificates, rate confirmations, invoicing, waybills, bills of landing, and transportation documents. We also handle other requests made by our customers, like giving the shipper or consignee driving directions and setting up appointments.

    The best customer support

    Fleetcare group and all our services have been built around customer service, and to assist our customers or clients better, we have provided our staff with extensive training and knowledge of the trucking industry. This includes industry standards and regulatory requirements. When filing, preparing and managing your trucking documentation, we use extra caution to make sure everything is properly and accurately filled out in your paperwork. OUR CUSTOMERS’ Success IS OUR Success.

    How we handle dispatch paperwork at FleetCare

    As a stand-alone service, FleetCare manages all the dispatch paperwork for trucks. It can also be part of a more complete dispatch services package. For one thing, because we know that different types of trucking businesses need different forms of assistance, it’s part of our “service” to work with our clients to make sure we give them what they need. It’s your business, and we don’t want to sell you anything you don’t want. We know you know it better than we do.

    Why choose FleetCare?

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    At FleetCare, it's our number one goal to help owner-operators, truckers, and fleet owners and to make sure our customers are happy. With our team of experts who have years of experience in the trucking industry, we ensure that our clients get the best services.

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    We will help you with load tracking and find the best freight and freight rates. We also give our clients honest, transparent, and affordable prices.

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    We save time and money on things like renting an office and hiring people. We don't want to waste your time by making things up about costs, expectations, or anything else. It is our promise, and our promise is true.

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    We know you want to spend more time improving your business growth and less time on back-office work.

    So what are you waiting for? Contact us today!

    Take your company to the next level by reducing stress and increasing profits.

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    Frequently Asked Questions

    Fleet management software is a unified digital workspace that typically includes integrated trucking document management systems. It enables monitoring, recording, and controlling regional or national deliveries. Our dispatchers use such software to manage vehicles, track driver performance, trace shipments, reduce fuel costs, and more. A trucking document solution closes the gap between paper-based files and digital operations by synchronizing data across operational systems and creating a coordinated, interdependent network to meet the DOT requirements.

    Fleet management involves activities required to run a trucking business efficiently. It allows an owner to increase profits, reduce costs, and adhere to industry rules. When using our dispatcher services, you can be sure of proper routing, accurate tracking, on-time maintenance, and regular optimization of commercial vehicles, as well as document management for trucking, which is crucial for automated compliance with legal regulations, flawless invoicing, and regular checks of vehicle condition.

    The 14-hour rule is a mandatory FMCSA hours-of-service regulation, which requires commercial motor vehicle drivers to drive only 14 consecutive hours per day shift and to interrupt to have some rest for 10 consecutive hours before continuing. When you book our trucking paperwork service, our dispatchers will accurately plan loads to ensure that drivers are always on-duty for 14 hours and are off-duty for 10 hours during 24 hours. Also, they know when specific exceptions can be applied.

    FMCSA offers an optional tool for drivers to refresh by making a 34-hour pause in operating after they have been behind the wheel for 60 hours in 7 consecutive days or 70 hours in 8 consecutive days. A driver can spend this time in his sleeping berth or handle his off-duty status in any other way. Within our trucking paperwork services, we deal with trucking paperwork to control on-duty and off-duty time and calculate remaining driving hours to help drivers reset legally.

    Trucking companies need document dispatch services to stay compliant with D.O.T. and other legal regulations with no effort. When rendering such assistance, we handle all aspects of insurance documentation, settle bills and invoices, and provide proof of delivery to brokers or shippers, and more. In addition, FleetCare manages and audits records in hours of service logs using electronic logging devices. Performing trucking document management, we also ensure that the annual safety checks have been recorded; keep IFTA/IRP reporting; settle owner-operator deductions; and more.

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