Trucking Document Dispatch Service

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    We understand that there is more to trucking than getting goods from point A to point B, and the normal hauling of goods isn’t always the end of a truck driver’s working day.

    After a successful dispatch, truck drivers are always stuck for hours with all the back-office work. Strict rules must be followed when filling out paperwork in order to comply with safety and U.S. Department of Transportation regulations. When it comes to paperwork, insurance documents, log sheets, trip sheets, bills of lading (BOLs), and incident reports are just a few of the many. This can add a lot of stress to the truck drivers, who can become stressed as a result of the amount of paperwork they must deal with. Our document dispatch services can be extremely beneficial.

    Dispatch documents list

    To be a commercial truck driver, you must know more than just how to drive your truck and follow state and federal safety rules. Completing paperwork and doing document dispatching is a big part of the job, and yet it needs to be done. You can have issues if you fail to correctly fill out and file all the required paperwork.

    The reason it’s called “mandatory documentation” is that you are required to have them properly filled out. Truck drivers may not get paid for their time if they don’t follow the rules. In some cases, like when a truck driver has an accident, not filling out the correct paperwork can result in the loss of his or her commercial driver’s license.


    Here is a list of some documents for which truck drivers must be responsible:

    Customs paperwork.

    This is necessary for truckers with routes that cross the border from the U.S. into Canada or Mexico.

    Owner-operator trip sheets

    Every company has these report sheets, and they must be completed accurately if you want to get paid. If you spend money on a trip, you need to attach receipts for all of them to the trip sheets.

    Incident reports

    Even if you have damaged your goods or were in an accident, most carriers want to see a full dispatch and trip report for their records and to make sure that you follow the D.O.T rules.


    Every truck driver has a file folder in their truck. When truck drivers don’t have the right paperwork from the DOT, inspections can go bad quickly. This can happen when the trucker is in a hurry, and that is where FleetCare comes in. As part of our services, we make sure that truck drivers are never caught off guard. Our job is to help you stay up-to-date on:

    • Authority documents.
    • Certificate of insurance.
    • Truck registration.
    • Annual inspection.
    • Lease agreements.
    • The International Fuel Tax Agreement (IFTA).
    • Electronic logging device (ELD) instructions.
    • Backup paper logs.
    • Hazmat permits.

    Why choose Fleet.Care document dispatch services?

    Our document management service comes with a team of experts who can help you find, negotiate, and book leads for your business. Whether you are an owner-operator, a truck driver, or a small fleet owner, our services help you spend less time looking for new leads and getting the paperwork you need to start working with new clients.

    There are three reasons why owner-operators and truckers choose to use our services:

    1. Sincerity.
    2. Transparency.
    3. Excellent customer support.

    FleetCare wants to help you relieve stress by taking care of all the back-office work, like negotiating the best rates, load tracking, weekly reports, and other paperwork. This way, you don’t have to worry about these things, and you can grow your business more easily.

    Our clients receive the best services and complete transparency in pricing.

    If you are still unsure about working with us, don’t worry. We have a full-time customer support team ready to answer all the questions you may have.

    So… what are you waiting for?

    Contact us today to learn more about how we can help you grow and run your business smoothly.

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    Fleet management refers to the overall actions that take place to keep a fleet running efficiently, on time, and within budget. It can be defined as the processes used by fleet managers to monitor fleet activities and make decisions from asset management, dispatch and routing, and vehicle acquisition and disposal.

    Fleet maintenance is the process of keeping your vehicles operating in a good enough condition so that they are safe, reliable and can stay on the road longer.

    Idling is leaving a vehicle’s engine running while the vehicle is not in motion. Drivers are sometimes forced to idle in traffic, but in most situations idling is not necessary. Idling is merely a habit that drivers can break, especially when they realize how harmful it can be to health and the environment.

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